Accounts Assistant

Cash handling functions for the hotel and reconciling all cash dropped at the front desk. Review the postings, payments, revenue, and guest balance reports on a daily basis. If any imbalance or difference found on the ledger, then coordinate with the front office team to resolve the same

Organize and do a stock take of the dry Store, designated Kitchen, restaurants, deep freezers store & Outlet for Food & Beverages and ensure that post-stock results are reconciled to stocks in the system and print inventory valuation reports on a ‎monthly basis i.e. every 30th of every month and reports submitted every 2nd of the following month

Reconciling between the opening and closing stocks and ensuring that excess stock is added to the stock register Control stock sheet for Food, Beverage per Outlet.

Reconcile all inventory accounts based on actual purchases, actual inventory ‎stock take and allocate stock issues to the respective department based on their ‎requisitions. Ensure that the goods received are as per specifications and ‎the storerooms are not overstocked especially during month end.

Carry out the audit function in assigned outlets and in the system. Daily verification of sales for Food and Beverage with F&B check per outlet for ‎accuracy of covers and average check, Verification of price mentioned on F&B Check as per Menu and Recipe costing.

Checking and verifying Opera daily posting against negotiated/corporate rates/invoices.

Verify all invoices for goods and services as per Accounting procedures

Daily reconciliation of Accommodation revenues against occupancies i.e. Guests in house vs cash receipts/City ledger(Credit) and submission to Finance Manager

Timely Prepare and submit periodical reports to the Accountant and the Finance Manager, these include monthly complimentary statements, Updated Debtors reports, Food & Beverage costs, and Accurate inventory valuation reports

Follow up on Withholding Tax(WHT) certificates from Guests companies and ensure that they are posted into the sun system.

Preparation of payment vouchers against approved payments, writing cheques, and ensuring safe custody of all cheque books in your possession. Record all cheques in the log book and ensure that receipts are acquired.

Record all cheques in the log book and ensure that receipts are acquired. Ensure that all paid vouchers are stamped with the “PAID” stamp and all Accounting documents are filed and updated regularly

Reconciliation of debtors’ ledgers and update Debtor's report (Daily, Weekly, Monthly) and follow up on collectability of aging debtors

Reconciliation of Creditors’ ledgers (Daily, Weekly, Monthly) to enable prompt payment to suppliers.

Ensure that invoices not issued to clients on departure are timely delivered and debtor statements are availed when requested

Monitor Accounts Payable and Accounts Receivables and ensure that all late payments are handled efficiently, report bad debts, follow up, and resolve past due accounts and vendor invoices until payment in full is received or resolved.