Project Coordinator- 1 Position In South West

JOB DESCRIPTION

Project Coordinator (PC)

Based in: WCH Regional location with regular travels within Region

Reports to: Programme Implementation Manager

Updated: November 2023

  Purpose

The Project Coordinator oversees War Child’s programmatic and operational implementation of all WCH projects activities at all project locations in WCH Regionals of Operation. The Project Coordinator also coordinates with other partner organsiations and subgrantees.

The Project Coordinator (PC) position involves planning and managing the implementation of project activities in Uganda, monitoring the progress and achievements of the project goals and objectives, support managing a project team, networking with partners and stakeholders, representing WCH in the field.

The PC reports to the Programme Implementation Manager and will closely work with the other Managers, programme teams, Logistics, Procurement and HR Teams.

You shall supervise the Team Leaders/Sr Project Officers.

Objective of the job

1. Responsible for the coordination of the overall implementation of WCH project activities at project location

1. Support in the daily planning of project activities and monitor project progress

1. Support team leaders, project officers and project partners for the implementation of activities.

1. Monitoring quality implementation of the project components

1. Coordinate effectively with the consortium partners

1. Support project operations of the field office/locations

1. Proactively participate in WCH project partners coordination meeting

1. Write project reports

1. Financial management

   Position in organisation and essential functional relations

   The PC reports to the Programme Implementation Manager in Kampala

   Essential functional relations include: Managers, programme teams, Logistics, Procurement and HR Teams

   Roles and Responsibilities

1. Responsible for the implementation of project activities

• •     Oversee the planning and implementation of WCH Project activities

• •            Prepare and implement monthly activity plans and budgets

• •            Coordinate with partners for activities where relevant

• •      Organize recruitment and trainings as needed and as per project schedule

• •            Submit monthly reports including actively providing feedback and suggestions to the line manager on deviations from the approved monthly activity plan

• •            Ensure that the project team communicates effectively with and demonstrates accountability to the children and communities that are stakeholders in the project

• • Ensure that the feedback provided by M&E and technical teams is discussed and incorporated in implementation

• •     Coordinate with WCH Project consortium partners and attend coordination meetings as requested

• •            Report any violation of organization code of conduct by staff or facilitators

• •            Follow-up an coordinate with partners and stakeholders on planning and implementation of the project workplan

1. Assure accurate monitoring of the progress and achievements of the project goals and    objectives

• •            Coordinate with M&E team for accurate and quality reporting of the project data from the field locations.

• •            Keep track and report on activity implementation and progress towards output with the support of M&E coordinator

• •            Coordinates with the operations department to ensure all operational and compliance activities are performed

• •            Coordinate for the drafting and submission of high-quality project reports to management on time

1. Coach and mentor Team leaders, Sr Project Officers, Project officers, M&E officers and Facilitators

• •            Support the deployment of  staff and community volunteers rationally and supervise their work

• •            Work closely with technical and quality counterparts on the capacity development of staff and volunteers

• •            Coach and mentor in project components and activities

• •            Actively monitor the work of implementers at the field and community level

1. Representation

• •            Represent WCH Uganda with partners and stakeholders

• •        Represent WCH Uganda at the local level i.e. government institutions, as agreed with your line manager

• •            Represent WCH Uganda in working groups and other coordination platforms as agreed with the line manager

• •        Cooperate with and support consortium members in the implementation of the WCH Projects

1. Financial management

• •            Monitor the assigned budget and make sure that all administrative procedures are followed strictly and effectively with the support of operations staff

• • Control the budget and ensures proper expenditure of each budget line, in coordination with the finance department

• •      Monitor WCH project  related finance transactions

• •            Support to manage WCH project assets at field locations.

  Other

• •            Any other duties as assigned by line manager in line with these terms of reference and the fulfillment of the tasks.

  Requirements

  Knowledge and Experience

• •            Postgraducate diploma in Community Development, Education, Child Protection, Psychology, Social Sciences or equivalent.

• •            Degree in Community Development, Education, Child Protection, Psychology, Social Sciences or equivalent demonstrable experience in relevant fields (social work, community development)

• •            A Master’s degree in any of the above is an added advantage

• •            At least 5 years of relevant field work experience (including work with conflict-affected groups)

• •            Previous experience working with children/refuges/vulnerable populations

• •            Experience as team leader focusing at least one of the following areas: education, psychosocial support, mental health, child development

• •            Understanding of the refugee settlement contexts in at least one region of Uganda.

• •            Experience with managing teams and working in partnerships

• •       Demonstrated experience of managing budgets;

  Skills and Competencies

• •            Strong social and communication skills for team management as well as for liaising with external stakeholders

• •            Ability to coordinate and deliver project activities faithfully according to highly specific guidelines

• •            Facilitation skills

• •            Fluency in English, preferably able to speak in one of the local and/or refugee languages

• •            Problem solving skills, able to deal independently with field work related issues

• •     Result oriented

• •            Strong computer and report writing skills

• •            Basic understanding of the principles of research is desirable but not essential

  “Commitment to the vision and goals of War Child Holland in Uganda, including adherence to the Child Safety Policy, is essential”