Project Coordinator

Full Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Back ground

World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role. 

Position:         Project Coordinator

Report to:       Food and Cash Assistance Manager

Location:         Yumbe District

Advert Start Date:      15th December 2023

Advert End Date:      21st December 2023 

Purpose of the position:

The Project Coordinator will manage the project teams, ensure technical oversight and delivery of the different project components, prepares work plans and budgets, guidelines and supervises field teams, procurement, internal reporting, external liaison etc. The job holder will be directly involved in the implementation of project activities. The Project Coordinator works closely with leadership structures of both refugees and host communities (District Agricultural Offices, Community Development Officers, LC, RWC, religious and traditional leaders) in regard to livelihoods. The Project Coordinator under the direct supervision of the Project Manager, will ensure that activities are approved, implemented, monitored and reported according to agreed project plans in line with the donor and World Vision Uganda (WVU) policies. Also supports and monitor income generating activities, youth skill development, and marketing and cash for work components of World Vision Uganda the project in Yumbe and/ Koboko districts. She/he will be responsible for managing the business component effectively and efficiently according to World Vision and WFP systems and procedures. Responsible for managing the business development training, financial literacy training, and ongoing coaching/ networking and business access activities. The Project Coordinator will be based in Bidibidi and directly involved in the implementation of project activities and will be based in Bidibidi and also provide oversight to Koboko district

Key Outputs/Responsibilities.

Effective Project Implementation and sustainability 

• Take lead in project planning, budgeting, and implementation and monitoring of progress in line with donor requirements.

• Develop annual and quarterly project work plans and oversee implementation to high standards by scope and timelines

• Ensure core project models and approaches are implemented according to schedule and minimum standards.

• Develop farmer’s capacity to improve production and productivity of selected enterprises of desired quality by the market through demonstrations to farmer’s

• Provide business support and training to project participants on income generating activities, market analysis and understanding specific value chains

• Support the graduation of enterprises from grant to commercial finance.

• Identify and engage with strategic partners for business development in the area of micro-enterprise, self-help group and cooperative development and support.

• Developing business plans for income generating activities (IGA) businesses and provide mentorship and coaching for various business groups for sustainable livelihoods

• Market linkage, networking, collaboration and mentorship

• Find market for products of project participants including employment for skilled youth/women

• Deliver technical trainings including, agronomy, financial literacy, saving for transformation, business to project participants and entrepreneurs

• Support project participants and their groups to improve productivity, added value, quality and volume for market-led livelihood activities.

• Effectively implement the project to create new opportunities for acquisition, retention and transformation of diverse set of private and governmental donors.

Leadership and People Management

• Provide effective human resource management for all staff and volunteers under the project.

• Ensure all project staff are recruited, oriented, have valid contracts, performance agreements and project documents.

• Hold monthly meetings and quarterly performance review meetings with team members.

• Establish consultative and participative management environment that engages and develops project teams, to deliver on donor obligations hence meeting project commitment priorities.

• Manage, supervise and build capacity of staff in project development, management and implementation especially in humanitarian emergency response.

• Identify staff capacity, psychosocial and other needs, and work with P&C to ensure needs are met

• Facilitate coaching, mentoring and counseling sessions for staff within the project.

Financial Management & Compliance

• Responsible for financial cash flow planning and expenditure monitoring, approval of expenditures and related cost allocations, on the basis of approved project budgets.

• Ensure project quality adherence, contractual compliance and timely reporting.

• In collaboration with the Grants Accountant, ensure responsibility for project expenditure, financial accountability and planning requirements, and provide a high level of support to project processes and procedures.

• Monitor the overall financial integrity of project funds through grant management, monitoring and evaluation.

• Provide capacity building to project staff to strengthen the organizational practices that result in successful financial and operational audit scores and take lead in the implementation of audit recommendations as per the findings.

Networking, Coordination and Stakeholder Engagement 

• Network and collaborate with District, UNHCR, WFP, OPM and other relevant stakeholders in the Project Area

• Maintaining effective coordination and working relations with donor and other relevant stakeholders at field level

• Actively represent World Vision and project in coordination structures.

• Share progress and update on project activities to donor and relevant stakeholders.

• Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.

• Ensure all project-based needs and requirements are timely and efficiently shared with stakeholders for best coordinated implementation.

• Maintain close liaison on programmatic issues with donor beyond contractual reporting requirements.

Documentation, Reporting and Knowledge Management

• Compile and submit quality progress reports, monthly, quarterly and end of project reports and submits them to programs for onward submission to the donor

• Coordinate regular reviews and reflections on progress of the project at the districts and regional levels.

• Ensure project work plans are effectively implemented, monitored and progress reports shared including effective budget management.  

• Contribute to the development of project related documents such as success stories and publications.

• Contribute to development and introduction of innovation to ensure World Vision is continually incorporating best practice approaches in operations.

• Facilitate documentation of stories and media materials with children interest related to World Vision policies and liaise with concerned units for broader coverage (digital and printed, media).

Child Protection, gender and Disability inclusion

• Ensure inclusion and participation of vulnerable groups in project activities

• Liaise with WV experts to provide proficient advice on gender, protection and disability inclusion in the project.

• Monitor wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.

• Work with local leaders to protect children from child violations and abuses

• Sensitize guardians/parents including most vulnerable children and other stakeholders about children’s rights and responsibilities.

• Any other business as assigned by supervisor including participation in key committees and task forces

• Minimum of Bachelors in Agriculture or Agribusiness/Agricultural economics or Forestry or Development Studies or any other relevant discipline.  Experience in community work and engagement Agricultural, Economic Development and Livelihood is and added advantage

• Climate Smart Agriculture, Entrepreneurship, micro finance and strong agribusiness skills

• At least three years’ experience working with vulnerable communities and familiarity with humanitarian programming and implementation

• Experience with relevant technical models such as Village Savings & Loans, FMNR, Local Value Chain Development and Transition Model.

• Experience in Monitoring & Evaluation.

• Capacity/potential in leadership, relationship management/networking, and coordination.

• Good interpersonal skills, strong communication skills, both verbal and written.

• Proven conceptual & analytical skills, ability to take an evidence-based approach to programme design.

Qualifications: Education/Knowledge/Technical Skills and Experience.

• Minimum of 5-years professional work experience in project management, Livelihoods and microfinance enterprise development

• Experience of data collection, collation, analysis, and report writing

• Professional, motivated, open, creative, mature, responsible, flexible and, culturally sensitive

• Strong leadership, organizational and analytical skills, and ability to work under pressure

• Excellent verbal and written skills in English

• Excellent computer skills, particularly with Microsoft Excel, spreadsheets

• Track record demonstrating high integrity, innovativeness, creativity, reliability and dependable

• Team player, Self-motivator, able to work with limited supervision

• Ability to drive a motorcycle with valid driving/riding license

• Effective in written and verbal communication in English.

• Ability to communicate in applicable local language(s) is an added advantage

• Track record demonstrating high integrity, innovativeness, creativity, reliability and dependable Proactive personality, self-driven and strongly motivated. Spiritual maturity, interfaith knowledge and a biblical worldview Ability to articulate and model our Christian identity and mission in an inclusive way. Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written. Ensure a gender perspective in the scope of work and passion for children.

• Must be a committed Christian, able to stand above denominational diversities.

• Willing to attend and participate/lead in daily devotions and weekly Chapel services. Perform other duties as required

• Position is field based in the Settlement and requires ability and willingness to travel within the region up to 100% of the time.

• Must be ready to work in a multi-cultural environment and have the ability to maintain performance expectations in the diverse cultural context, psychologically stressful environments and physical hardship conditions with limited resources.

• Possess the ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.

• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.

• Be emotionally mature with physical stamina.

Applicant Types Accepted: